Virtual Inspection

A virtual inspection also called remote inspection allows inspectors to guide factory staff remotely other than going to the factory by themselves through the steps of a product inspection, and collecting evidence of key findings on the product's quality and supply chain management. The main purpose of the virtual inspection was to review and verify the spec and package, witness the main testing and performance, the key points of the function and the allowed visual check during the virtual observation process.

1. What is virtual inspection?

A virtual inspection also called remote inspection allows inspectors to guide factory staff remotely other than going to the factory by themselves through the steps of a product inspection, and collecting evidence of key findings on the product's quality and supply chain management.

The main purpose of the virtual inspection was to review and verify the spec and package, witness the main testing and performance, the key points of the function and the allowed visual check during the virtual observation process.

2. How to Prepare for Virtual Inspection by Venders and Inspectors?

2.1 Vendor should prepare the sufficient support as below before Virtual inspection process:

- Suitable Inspection Room with sufficient lighting, space and environment like temperature, moisture, protection etc.
- Sufficient measurement / testing equipment for product inspection with necessary calibration certificate if applicable.
- Suitable person support for whole process – communication, guide, operation etc.
- Suitable person for photo taking per inspection process and requirement.
- Suitable media tools – camera / smart phone / APP of social media like Wechat / Tencent / Skype / Zoom etc and internet support as well.
- Necessary documents support if applicable for inspection, especially for artwork, QSG, Instruction manual etc.

2.2 Inspector should prepare the necessary tools and documents before inspection:

Suitable room for virtual inspection which was not impacted by noisy, environment etc.
Suitable media tools - camera / smart phone / APP of social media like Wechat / Tencent / Skype / Zoom etc and internet support as well.
Necessary documents and record (All inspection spec documents)
Suitable equipment to verify the result, like barcode scanner, measuring tapes etc.

3. How to Conduct a Virtual Inspection?

3.1 Quantity Check

Quantity check performed by following factory`s packing list and witness per video to count the qty per SKU/PO.

YSI will be the responsibility to selected the random cartons from bulk, if carton with carton#, then the randomly carton numbers will be recorded. If carton without carton number, then inspector will ask a signature or chop on the selected cartons, due to limited of the full monitor, if inspector found the cartons arrived in inspection room was already open or without the identification which classified by inspector, the sampling will be rejected, and will re-do the sampling process again.

3.2 Product Conformity Check

Product conformity check performed by following the approval sample / spec / images to check verified for product style, colors due to video limited.

3.3 Packing and Marking Verification

Video observation for the whole process for open package step by step, and each package material will be verified per requirement.

The package per each carton, unit can be verified, but for all sale unit package, only the main key info can be verified for each, like the SKU#, Barcode or any other the identification for the SKU, the detailed printing / marking for each unit could not be verified during virtual inspection.

3.4 Visual and Basic Function Check

Basic function should be applied to each inspected sample, for example, writing function for pen, igniting function for lighter, on/off function for electrical operation etc.

3.5 On Site Testing

YSI will require all necessary testing which could be conducted on site should be applied during virtual inspection, and all testing operation will be handling by factory witness by inspectors.